onres24: Reservation & Fleet Management at Scale

Overview

onres24 is a cloud-based reservation and fleet management platform for aviation clubs and flight schools. It covers aircraft booking, maintenance tracking, cost accounting and digital logbooks in one system, with multilingual support, real-time calculations and management dashboards built for transparency across a club committee.

The Challenge

Aviation organizations running more than 3,000 pilots between them were coordinating aircraft on manual reservation systems. Double bookings, maintenance overlaps and aircraft sitting idle were routine. With over 10,000 flights a year to schedule, they needed real-time coordination across pilots, instructors and airframes without compromising safety or regulatory compliance.

• Double bookings and overlapping reservations across shared aircraft
• No visibility of maintenance windows at the moment of booking
• Underused aircraft with no way to see utilization across the fleet
• Manual checking of pilot licences, medicals and qualifications
• Coordination of pilots, instructors and aircraft across 10,000+ annual flights

Our Solution

We built a reservation workflow designed around conflict prevention rather than conflict resolution, so the system refuses the impossible booking instead of flagging it afterwards.

• Real-Time Availability: Live aircraft status with pickup and return functions, so the calendar reflects where the aircraft actually is
• Multi-View Scheduling: Day, week and month views organized by instructor, pilot or aircraft
• Waiting List Management: Automatic overlap detection with intelligent queueing when an aircraft frees up
• Maintenance-Aware Booking: Maintenance information surfaced during booking, preventing reservations against grounded aircraft
• Automated Qualification Checks: Licence, medical and competency verification before a reservation is approved
• Notifications: SMS and email alerts on availability changes

Impact

• Eliminated booking conflicts through real-time availability management
• Improved fleet utilization by 40% through better visibility and scheduling
• Reduced administrative overhead by 70% with automated workflows
• Prevented 100% of maintenance-related booking conflicts
• Processed 10,000+ flights annually with zero double-booking incidents